Traceability is mandatory. Retyping is not.
In food production every product carries a file: origin, batch, temperature, specification, label. That file is usually correct — it just takes a disproportionate amount of manual work to keep it that way.
How it works today
The weighing note comes in with the delivery, the origin document with the supplier, and the temperature record from a separate logger. Someone brings them together against the right batch.
Then every buyer wants the same data in their own specification format, and the certification audit wants it again in a third. The information exists three times over, entered three times by hand.
- Processors and producers with 10 to 100 staff
- Batch or lot registration that is mandatory
- Buyers with their own specifications and portals
- Certification such as IFS or BRC that has to be maintained
What happens, step by step
- 1Purchasing and weighing notes
Weighing notes and origin documents are read out and matched to the right batch and supplier.
- 2Record the batch
Quantities, weights and origin go into the system, so traceability one step forward and one step back holds up without a search.
- 3Collect the checks
Temperature records and quality checks are pulled in and attached to the batch instead of sitting in a separate folder.
- 4Fill the buyer specification
Per buyer the requested specification is filled with data you already hold — no second administration.
- 5Prepare the label data
Shelf life, composition and batch code are prepared for the label, with a check for missing fields.
- 6Monitor certificates
Audits and certificates get an expiry date with a timely reminder, including the documents that go with them.
Where it goes wrong when it is built too simply
These are the questions we ask in the quick scan. If a supplier does not ask them, they surface later anyway — usually once there is already an invoice.
- A batch split over two production runs on different days.
- A temperature logger that failed for two hours during a shift.
- A buyer whose specification requires a field nobody records today.
- A recall test that has to be answerable within four hours.
- A supplier delivering under a new origin document format without warning.
- Rework: a batch partly reprocessed into a new batch, and how that chains.
What it delivers
The traceability file stops being assembled and starts being a by-product. The recall test — one step forward, one step back, within hours — becomes a query rather than an afternoon.
The audit preparation shrinks for the same reason: the evidence is attached to the batch as it happens, rather than collected afterwards.
We do not touch the production line, the scales or the MES. This is the administration around them.
Build: from €8,500
Category: Complex custom work
Build time: 45 to 95 hours
Lead time: 6 weeks or more
Maintenance: Business, from €695 per month
A range, not a quote. What it becomes for you follows from the Automation Check. All prices →
See all prices →Start with one process
Tell us which work gets retyped most often at your company. If automating it turns out to be a bad idea, you will hear that in the first conversation — before there is an invoice.
The first conversation is free and without obligation. Want it substantiated? The Automation Check is €295 — deducted if you have us build within 30 days.