Your crop is on schedule. Your paperwork is not.
Growers work with short lead times and long paper trails: batches, auction supply, direct sales, certification and seasonal labour. We automate the administration around it, not the growing itself.
How it works today
Orders come in from traders and retailers in whatever format they happen to use. Someone matches them to a batch, with the quantities, sizes and quality grades as you record them.
Then come the transport documents, the settlements to check, the certificates to keep current and the hours of a workforce that doubles in season. All of it correct, all of it by hand.
- Growers with 10 to 100 staff
- Sales through an auction, direct trade, or both
- Certification that has to stay in order
- Seasonal peaks with a changing workforce
What happens, step by step
- 1Collect the orders
Orders from traders and retail out of email, a portal or a file, in whatever layout they happen to use.
- 2Match to the batch
The order is matched to the batch, with quantities, size and quality as you record them.
- 3Prepare the transport document
Supply and transport notes are prepared with the right details, so nothing is copied out by hand.
- 4Check the settlement
Auction settlements and buyer invoices are compared with what was actually delivered. Differences go on a list.
- 5Monitor certificates
GLOBALG.A.P. and comparable documents get an expiry date and an automatic reminder well before it becomes a problem.
- 6Process seasonal hours
Hours from permanent and temporary staff are checked and queued for payroll and recharging.
Where it goes wrong when it is built too simply
These are the questions we ask in the quick scan. If a supplier does not ask them, they surface later anyway — usually once there is already an invoice.
- A batch split across two buyers with different quality requirements.
- An auction settlement that differs from the delivery note, discovered a week later.
- A certificate renewed but filed under a different name.
- Seasonal staff whose hours arrive on paper from three different supervisors.
- A retailer whose portal wants a field you do not record.
- A batch that is partly rejected, where the settlement has to be split.
What it delivers
The administration stops being the thing that happens after the day's work. Orders, batches and documents line up automatically, and the settlements get checked instead of accepted.
In season that matters most: the volume doubles and the paperwork does not have to double with it.
We do not touch the growing, the climate computer or the sorting line. This is the paperwork around it, and that is a deliberate limit.
Build: €4,500 – €8,500
Category: Extensive automation
Build time: 38 to 70 hours
Lead time: 4 to 6 weeks
Maintenance: Managed, €395 per month
A range, not a quote. What it becomes for you follows from the Automation Check. All prices →
See all prices →Start with one process
Tell us which work gets retyped most often at your company. If automating it turns out to be a bad idea, you will hear that in the first conversation — before there is an invoice.
The first conversation is free and without obligation. Want it substantiated? The Automation Check is €295 — deducted if you have us build within 30 days.